We are seeking a professional, extremely well-organised, and hard-working Private Personal Assistant for a busy, international couple who both work full time on their own businesses.

To be successful in this position, a positive attitude, multi-tasking abilities, and attention to detail are critical.  The working environment is informal and busy, and this is a versatile role where the candidate must be self-motivated and take pride in their work. You would assist both parents who run their respective businesses from home.

The family live between Ibiza and London, and travel a great deal so you will need to be able to work unsupervised.  You will also work alongside the Housekeeper(s) to ensure the house(s) run smoothly when they are away.

The role will include bookkeeping, research, travel arrangements, filing and organising, liaising with clients, and fastidious organisation of professional calendars and daily life for the family, including their 3 children (aged 18, 16, and 11).

Responsibilities include, but are not limited to:

• Manage personal and business accounting using Excel
• Manage international homes 
• Work with home staff, over all organisation, flow of information between school needs, to Nanny and parents' schedules
• Oversee travel arrangements, dinner bookings, scheduling doctors appointments, and other appointments
• Oversee banking and accounting, personally and professionally
• Representing owners when dealing with third party suppliers
• Oversee all technical aspects of the London house 
• Overseeing international shipping of goods
• Efficiently organise and maintain digital and physical files, take accurate notes during meetings, and manage calendars to ensure smooth scheduling and timely completion of business tasks and appointments
• Managing reference and personal photos, creating smart filing systems to efficiently archive photos, archive furniture
• Need to be detail-oriented and thorough to make sure everything is running perfectly behind the scenes to allow the family to run at full speed

Essential and desirable skills and qualities:

• Excellent English grammar preferred, and an ability to write concisely and clearly
• Must speak Spanish 
• Must hold a UK driving licence
• Ability to manage multiple projects, meet deadlines, and work independently
• Innovative and proactive in approach
• Apple computer literate, especially with iCloud (and synchronising) Word, Excel, PowerPoint, and handling tech issues
• Ability to work fast, juggle multiple things, and prioritise
• Knowledge of London
• Knowledge of Spain a plus

Working days: Monday - Friday, full-time.  Working from the principals' London residence 3 days, and from home 2 days.  Flexibility is required and is provided.

Salary: £35,000-£40,000