Location: Miami - USA
Salary: $100,000-$150,000

We are seeking a proactive, highly organised, and energetic Family Assistant/Nanny PA to support a busy mother and children in managing their daily lives with efficiency and care. This role is ideal for someone who thrives in a fast-paced family environment, balancing structured schedules with flexibility, and fostering a positive and engaging atmosphere for the children.
Beyond assisting with the children’s schedules, transportation, and activities, a key part of this role is ensuring that the mother has the support and space to focus on her own personal commitments, self-care, and relationships. The ideal candidate will be intuitive in managing household logistics, creating an environment where the family can enjoy quality time together without unnecessary stress or interference. Additionally, the role involves respecting privacy and providing seamless assistance while the mother is engaging with her job, or observing new relationships in her circle.

The position requires a willingness to travel with the family on vacations and temporarily relocate—up to three months at a time—to various domestic estate locations.

Key Responsibilities:

Child-Focused Responsibilities:

• Assist with organising and managing daily schedules, including school, extracurricular activities, and appointments
• Ensure safe and reliable transportation to and from school, activities, playdates, and events
• Engage with the children in age-appropriate activities, encouraging creativity, learning, and physical activity
• Supervise and assist with homework, projects, and educational enrichment activities
• Proactively create and lead fun and stimulating activities during downtime
• Ensure children are prepared and organised for daily routines, including packing bags, meal prep, and personal items

Support for the Mother’s Personal Schedule & Well-being:

• Manage the mother’s personal calendar, including life appointments, social engagements and self-care activities
• Anticipate and organise tasks that allow the mother to focus on her personal life without distractions
• Coordinate logistics to ensure a structured yet flexible daily routine that supports her ability to work, create content, and nurture relationships
• Provide seamless assistance while respecting boundaries when the mother is working, in conversations, or spending time with others
• Maintain an awareness of household dynamics, ensuring the family enjoys time together while minimising unnecessary disruptions
• Create space for the mother to engage with her family and other relationships without interference from household responsibilities

Household & Organisational Responsibilities:

• Maintain an up-to-date family calendar with all schedules, appointments, and commitments
• Coordinate logistics for family events, travel arrangements, and special occasions
• Run errands such as grocery shopping, picking up prescriptions, and household-related tasks
• Assist in maintaining a clean, organised, and structured environment in collaboration with household staff or parents
• Support cooking staff in light meal preparation, snack organisation, and ensuring children’s dietary needs are met
• Communicate regularly with the mother or her assistant about daily schedules, upcoming commitments, and any necessary adjustments

Travel & Relocation Responsibilities:

• Pack and organise mother and children’s belongings for travel and extended stays at different estate locations
• Adapt daily routines and schedules to new locations while ensuring continuity and structure
• Provide hands-on assistance during travel, including airport logistics, entertainment, and care during transit
• Assist in setting up living arrangements for children at different residences
• Maintain flexibility with work hours and responsibilities to accommodate different time zones and vacation schedules

Ideal Candidate Qualities:

• Highly organised and detail-oriented with excellent time management skills
• Energetic, patient, and enthusiastic about working with children of different ages
• Proactive and able to anticipate needs before being asked
• Strong multitasking abilities in a fast-paced family environment
• Reliable, punctual, and trustworthy with a high level of discretion
• Excellent communication skills and ability to work collaboratively with parents, teachers, and other caregivers
• Comfortable with frequent travel and adapting to different environments
• Ability to maintain professionalism and discretion, particularly during social interactions and content creation

Requirements:

• Female due to cultural reasons
• US Citizen or Greencard/VISA - ability to work in the US
• Prior experience as a family assistant, nanny, personal assistant, or similar role
• Valid driver’s license with a clean driving record
• CPR and First Aid certification (or willingness to obtain)
• Ability to handle occasional evening or weekend commitments as needed
• Comfortable running errands and assisting with light household tasks
• Valid passport and ability to travel domestically for extended periods
• Strong problem-solving skills and ability to remain calm under pressure
• Flexibility to relocate for up to three months at a time to different estate locations
• Awareness of social media and content creation etiquette, ensuring families privacy is protected